At Brisk, we’re with most Aussies on this one — food just tastes better outdoors. It’s no surprise that restaurants jump at any opportunity to seat guests outside, and the same logic applies to business events. If you’re planning a function in the coming months, take advantage of Melbourne’s sunny skies and consider outdoor catering to elevate your event experience.
Once you’ve decided to take your meeting, team gathering, or corporate celebration into the great outdoors, here are our top tips to ensure everything runs smoothly.
1. Know Your Space
Choosing the right venue is the first step to successful outdoor catering. Visit a few options before settling on one, and consider proximity to transport, available parking, and how the space will look when filled with guests.
Outdoor venues have different needs to indoor ones. Think about acoustics — speeches and presentations may require microphones or speakers, as voices can easily get lost in open air. Also, be mindful of the layout and flow for both guests and service staff.
2. Cater in Advance
Outdoor spaces often lack kitchen facilities, which makes advance catering essential. At Brisk, we specialise in preparing and delivering fresh, beautifully presented food that’s ready to serve without the need for on-site cooking. We start early to ensure everything arrives on time and at the right temperature — no pop-up kitchen required.
This approach to outdoor catering is not only more efficient but also reduces stress on the day.
3. Consider a Serving Plan
If your event includes service staff, plan their routes carefully. Ensure food can be brought to guests quickly and safely — without weaving through long or cluttered paths. Keep things simple and accessible so no one’s left waiting (or hungry).
A well-thought-out service plan improves the guest experience and helps keep everything running on schedule.
4. Visit the Venue on the Day
Always pop in early on event day. Check the setup, chat with the venue coordinator, and troubleshoot any last-minute issues. Ask about power sources, sound systems, lighting, and any other essential logistics, especially if there’s entertainment or speeches involved.
5. Sort Permits and Restrictions in Advance
Melbourne’s event regulations can vary by location, so make sure all your bases are covered. If you need permits for music, alcohol, parking, or public use of outdoor space, arrange these well ahead of time.
Also, check parking for your guests and catering team — you don’t want your event delayed or disrupted by a towing situation or parking ticket.
6. Plan Your Menu with the Outdoors in Mind
Outdoor conditions can affect how people eat. In warmer weather, guests tend to prefer light, fresh options. Choose a menu that reflects the season and the setting — think refreshing textures, easy-to-eat finger food, and crowd-pleasing bites.
Some of our favourite outdoor catering options include:
Crostini with seasonal toppings
Mini arancini
Grilled beef or chicken skewers
Vietnamese lettuce rolls
Mini hot dogs with gourmet garnishes
And if you’re serving hot canapés, be sure to time delivery right — there’s no use having them arrive at 4pm if you’re not serving until 6!
7. Have a Weather Backup Plan
Melbourne’s weather can be unpredictable, so having a contingency plan is essential. Choose a venue with an indoor backup space or rent a marquee just in case. Many elements of outdoor catering — like food presentation and service equipment — aren’t weatherproof, so don’t leave anything to chance.
Final Thoughts: Make the Most of Melbourne’s Great Outdoors
With the right planning and the right catering partner, outdoor catering can transform your business event into a memorable, relaxed and stylish affair. Let Brisk Catering help you impress your guests with fresh food, flawless delivery, and expert coordination — all under the Melbourne sun (weather permitting!).
